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Step 2: How to gather and prep your entries

Have you read the rules? If not, please do so first! The rules include important must-know info that is not provided below.

If your entry was published in a print publication:
  1. Gather your clippings.
  2. Scan and save the file type as PDF or JPEG.
  3. Each file must be less than 10MB in size.
  4. First, save file with byline, etc., visible.
    1. If your article spans several pages, you can save as a multi-page PDF, but if you do, make sure the file is under 10MB. Otherwise, you can save each page as an individual PDF because on the online entry form, you have the option to upload additional files.
  5. Create a second PDF’d entry with your byline removed.
    1. How to remove byline? You can re-scan the original page  after covering byline with sticky note, x-ing out with permanent marker, etc. Or if you are familiar with image-editing software, use Photoshop or something similar to block out your byline.
  6. When naming files, use descriptive file names to make it easily find various entries and versions during upload and be sure to remove any special characters such as apostrophes or symbols.
If your entry was published online (article or blog):
  1. Create a PDF or JPEG of your entry.
    1. You can print and scan the page OR save as PDF directly from your Web browser (exact steps depend on type of Internet browser).
  2. Each file must be less than 10MB in size.
  3. Save file with byline, etc., visible.
    1. If your article spans several pages, you can save as a multi-page PDF, but if you do, make sure the file is under 10MB. Otherwise, you can save each page as an individual PDF because on the online entry form, you have the option to upload additional files.
  4. For articles: Create a second PDF’d entry with your byline removed.
    1. How to remove byline? You can re-scan the original page  after covering byline with sticky note, x-ing out with permanent marker, etc. Or if you are familiar with image-editing software, use Photoshop or something similar to block out your byline.
  5. For blogs: Create a second PDF’d entry with just the text of the entry (byline removed).
    1. The easiest way to do this would likely be to copy and paste the text into a word processing program like Word and then save the file as a PDF. If the original website with the blog post allows you to create a print version of the article, this may also provide you with a text-only version that can be “printed” as a PDF, but make sure that any byline is removed or obscured.
  6. When naming files, use descriptive file names to make it easily find various entries and versions during upload and be sure to remove any special characters such as apostrophes or symbols.
If your entry is a photograph or illustration/graphic:
  1. Create JPEG of entry as it was submitted for publication or display.
  2. Each entry shall be accompanied by a JPEG or PDF of the image as it appeared in publication, if applicable. If a tear sheet or visual proof of display is not available, then proof of revenue to the photographer/illustrator or to the charity to which the photographer/illustrator donated the photo art must be submitted. The proof of publication or display must include a photo credit or otherwise show the photographer/illustrator’s name.
  3. Each file must be less than 10MB in size.
  4. When naming files, use descriptive file names to make it easily find various entries and versions during upload and be sure to remove any special characters such as apostrophes or symbols.
If you are submitting a broadcast entry or book:
  1. Follow steps outlined in the rules, which include downloading a PDF entry form to fill out and mail in along with your CD, DVD or book.

 

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